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Counting and waste

Physical counts keep the system honest, and waste gets recorded as waste — not mystery shrinkage.

Updated July 4, 2026

Automatic deduction is only as honest as the last time someone actually looked at the shelf. Counting closes the gap between what the system believes and what's really there.

  • Spot counts — a quick pass over your low-stock and high-value items; the highest signal for the least effort.
  • Full counts — the periodic everything-count that resets the baseline.
  • Waste entries — when the walk-in fails or a batch burns, record the adjustment as waste with a reason. It corrects stock *and* shows up as waste in your numbers instead of quietly inflating food cost.
Note: Variance that keeps showing up on the same ingredient is information — portioning drift, over-prepping, or shrinkage. The count data is how you find out which.
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Frequently asked questions

Questions about counts and waste

Practical answers about counts and waste in KitchenRush.

When should I use a spot count or a full count?

Automatic deduction is only as honest as the last time someone actually looked at the shelf. Counting closes the gap between what the system believes and what's really there.

Spot counts — a quick pass over your low-stock and high-value items; the highest signal for the least effort.

Full counts — the periodic everything-count that resets the baseline.

How should I record spoiled or wasted ingredients?

Waste entries — when the walk-in fails or a batch burns, record the adjustment as waste with a reason. It corrects stock and shows up as waste in your numbers instead of quietly inflating food cost.

Variance that keeps showing up on the same ingredient is information — portioning drift, over-prepping, or shrinkage. The count data is how you find out which.