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Suppliers and purchasing

Vendors, procurement sheets, purchase orders, and receiving with discrepancy checks — plus an optional auto-procurement automation that drafts (never orders).

Updated July 4, 2026

The Suppliers and Procurement tabs in Inventory turn ordering from memory-and-texts into a paper trail.

Suppliers

Each vendor carries its contacts, how they take orders (email, phone, portal), delivery lead days, and minimums. Link your ingredients to each supplier's actual pack — the case size, the pack price — and your costs stay tied to reality. Mark a preferred supplier per ingredient.

From sheet to received

  1. A procurement sheet drafts what to order — each line shows current stock, forecasted need, and the suggested quantity with cost.
  2. Approve the sheet, then hit Generate POs — that's the step that turns it into purchase orders, one per supplier, each tracked from draft through sent, confirmed, and received. (Approving alone doesn't create the orders; the Generate step does.)
  3. Receive against the PO when the truck arrives — quantities are reconciled and anything invoiced-but-short surfaces as a discrepancy instead of vanishing.
Note: Auto-procurement (a Pro automation) is designed to draft the sheet on your schedule and notify you — never approving, ordering, or sending anything by itself, and respecting a spend cap you set. Note it runs only where your platform has the automation switched on; where it's off, build sheets with the manual Generate flow above (which always works). The robot does the paperwork; you keep the signature.
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Frequently asked questions

Questions about suppliers and purchasing

Practical answers about suppliers and purchasing in KitchenRush.

Does approving a procurement sheet create purchase orders?

Approve the sheet, then hit Generate POs — that's the step that turns it into purchase orders, one per supplier, each tracked from draft through sent, confirmed, and received. (Approving alone doesn't create the orders; the Generate step does.)

Receive against the PO when the truck arrives — quantities are reconciled and anything invoiced-but-short surfaces as a discrepancy instead of vanishing.

Will auto-procurement place orders without my approval?

Auto-procurement (a Pro automation) is designed to draft the sheet on your schedule and notify you — never approving, ordering, or sending anything by itself, and respecting a spend cap you set. Note it runs only where your platform has the automation switched on; where it's off, build sheets with the manual Generate flow above (which always works). The robot does the paperwork; you keep the signature.